Loudoun Small Business Development Center
Technology Upgrade Request for Proposal
Issued: July 31, 2012
Loudoun SBDC
202 Church Street, SE, Suite 100
Leesburg, VA 20175
703-430-7222
CCampbell@LoudounSBDC.org
General Invitation
Purpose of the Request for Proposal
Loudoun Small Business Development Center (Loudoun SBDC) seeks to identify the most competitive and innovative Respondent(s) with expertise and experience in providing computer hardware, software, peripherals and related installation, maintenance and support services (“products and services”) described in this RFP so as to efficiently manage the overall product life cycle through the end of the contract.By issuing this RFP, Loudoun SBDC intends to ensure that costs of products and services remain low, while quality and service is delivered at a high level.
Overview
Loudoun SBDC has secured a total grant of $25,000 to accomplish this project, and anticipates spending approximately $16,000 on hardware/software/installation/data transfer and $9,000 on ongoing maintenance after installation is complete.Scope of Work
Below is a list of key initiatives Loudoun SBDC requires during
the life of the contract(s) issuing from this RFP:
·
Server upgrade, including purchase, installation
and complete file transfer and new user profile setup
·
Workstations/Laptop, including 3 staff
computers, and either 1 resource computer, 1 laptop and 1 large monitor, or
alternate configuration at the recommendation of winning respondent
·
All necessary software updates, virus
protection, installation
·
Respondent is to recommend all hardware,
software and related peripherals solutions
·
All related maintenance associated with the
upgraded system
·
Respondent is to identify the period of the
maintenance contract
Award Process
- All interested respondents may view existing Loudoun SBDC system on Monday, August 6, from 1 PM to 3 PM. One additional date/time MAY be added, at the discretion of Loudoun SBDC. Any additional dates/times will be posted on the Loudoun SBDC website.
- Proposals
are due no later than Monday, August 20, at 5:00 PM EST, via email to CCampbell@LoudounSBDC.org to
by delivery to Loudoun SBDC, 202 Church Street, Suite 100, Leesburg,
VA 20175.
- Winning vendor will be notified on or about August 27, 2012.
- Loudoun SBDC must receive finalized invoices for hardware/software/peripherals from winning vendor no more than 2 weeks and 4 days after selection/acceptance by vendor.
- Project should be completed with hardware installed and running no later than two (2) months after winning vendor accepts.
·
Any
additional features or projects you wish to include within your proposal will
be considered as part of the vendor selection process.
Any questions should be emailed to CCampbell@LoudounSBDC.org.
